Terms and Conditions
Health and Safety
Your safety is our priority and we have a duty of care to all participants, organisers, marshals and members of the public as well as ensuring we respect our environment.
Please note that we abide by UKAthletics rules and Marathon/Ultra competitors must be 18 years of age or older on race day, Half Marathon (up to 25K) competitors 17+ and 10K runners 16+.
Notwithstanding our legal responsibilities for your safety, you enter our events at your own risk and must be physically and mentally capable of completing the race distance you have signed up for. Medical support will be available but it is your responsibility to look after yourself and others. During the race, Marshals will be on hand to assist you and there will be regular aid stations where fluids/nutrition will be available. Prior to the race, please ensure you are healthy and injury free.
If you withdraw or change your route for any reason, then you must make this aware to a marshal at your earliest convenience. Please be prepared for the race with adequate clothing, footwear and fluid/nutrition/medication if necessary.
We mitigate risk as best we can by completing a thorough risk assessment of each course and, where practically possible, ensuring awareness of unexpected hazards. Signs will be in place where deemed necessary, but absence of one does not denote low risk.
Participants may need to control their speed in certain sections and if they deem any part unsafe, it is their decision whether to proceed or not. Trail running, by its nature, will always have some risk due to the terrain, inclement weather, road crossings and the unpredictable. No responsibility for mishap will lie with the race directors, volunteers or any third parties involved with the event.
Environment
We are passionate about our natural environment. Please help us protect the countryside and coastline by not discarding any drinks containers, gel packets etc except into appropriate rubbish bags. Plan ahead so you can carry your rubbish with you during the event if necessary. Please ensure all gates are closed behind you to protect livestock and as a courtesy to the land owners.
Privacy
Participants grant the right for Out There Running Events to use and publish any photographs or video of the race for promotional purposes. Your results will be posted on our website and will constitute name, gender, time, age-group and club.
Refunds, transfers, deferments
We understand that sometimes plans change. Here’s what we offer to help:
Refunds
We now offer full refunds for cancellations made up to 21 days before the event.
To request a refund, please email info@outthererunning.com with your registration details.
Unfortunately, no refunds can be processed within 21 days of the event date.
Transfers
You may transfer your entry to another one of our equivalently priced races free of charge up to 14 days before the event.
Just contact us at info@outthererunning.com to arrange your transfer.
Deferments
If you can no longer participate, you may defer your entry to the same race next year.
Deferments must be requested at least 14 days before the event.
In the rare and unfortunate situation of an event being cancelled prior to the start, there will be the option of a transfer to the rescheduled race, transfer to the same race next year or transfer to another of our equivalently priced races.